Preparing Media

Media can add excitement to an event.  It is important to make sure it is ready to be shown to your audience though.  When we project media onto our large screens we use a switcher along with 2 laptops.  This allows clean switches between what is being shown.  Before anything gets projected it needs to be prepared and tested though.

We advise our clients to send us their media ahead of time.  This way we can test everything.  The most prominent part of many presentations are slideshows. In a previous blog post we covered helpful tips for designing a slideshow so we will just go over the basics here.  The presentation should be to the point.  There shouldn't be too much text and the font size should be a minimum of 30.  Pictures and graphs compliment the text and they should be large as well.  Also, it is helpful to have the text darker than the background.  This allows it to pop off the screen and be easy to read.

A logo slide is important for easy transitions.  It will also re-establish the purpose of the event and allow the next part of the presentation to be readied by the techs at the switcher.  It is essential that any logos and/or pictures are of high resolution.  This will allow them to fill the screen and stay sharp.  We also always advise clients to make sure these logos are in JPEG format.  This format is easy to work with and recognized by most computer programs. 

Videos are usually recognized as the centerpiece of a presentation.  Videos can be in DVD format or a digital file.  A DVD can be played in a DVD player and most computers.  A digital file however can only be played in computers.  Whichever format the video is in, it needs to be tested ahead of time on the equipment that will be used at the event.  The length should also be noted. 

Our goal when we do events is for the audience to never see the computer desktop or menu bars of any kind.  This creates a professional and seamless presentation.  Being prepared is an integral step towards accomplishing this goal.  If you have an event in the Northern/Central NJ area and need audio visual support feel free to visit our website www.iavnj.com and give us a call for a free quote.

One Last Thing:  Always have a Welcome slide prepared to display as people start to arrive for the event.